||Mission and Overview of the SCSU Historical Collection
The South Carolina State University Historical Collection is part of the
Miller F. Whittaker Library. The primary mission of the Miller F.
Whittaker Library is "to provide access to and delivery of information
resources to support research methodology and critical thinking,
instruction, self-development, lifelong learning skills, and the mission
of the University. . . ." The role of the SCSU Historical
Collection in accomplishing this mission is to collect, organize,
preserve, and make accessible primary source materials relating to the
history of the University and the local community, in accordance with
accepted archival principles. In keeping with the library's
commitment to serve students, faculty, and the community, the SCSU
Historical Collection promotes the use of these materials by the SCSU
community, scholars, and the public.
The SCSU Historical Collection
began as a project in 1975, under the administration of the Miller F. Whittaker
Library staff. The SCSU Historical
Committee was appointed by the Dean of Library and Information Services, and
members of the library staff served on the committee. The committee organized materials and a
staff member was assigned to work in the collection when time permitted. The archivist position was created in
||Types of Programs Supported by the Collection
||Research: The collection
supports undergraduate-level, graduate-level, and scholarly work in the
following areas: the history of
South Carolina State University; local history; the history of the Palmetto
Medical, Dental and Pharmaceutical Association; and the Orangeburg
Massacre. Holdings also provide
important supporting resources for research into African-American education and
culture. Types of projects include
books, articles, undergraduate and graduate papers, news reporting, historical
preservation, and film documentaries.
collections provide the foundation for outreach activities by which the SCSU
Historical Collection furthers the awareness, development, and use of its
materials. This outreach program
has included lectures, workshops, brochures, websites, and publications. It has also included presentations to
historical research methods classes and other groups on the use of primary
research materials as well as specific holdings information. Onsite and portable exhibits are also
||Curriculum Support: The collections support both
undergraduate and graduate curricula and programs in South Carolina State
University’s Schools of Arts and Humanities and Education. The graduate degrees and majors most
strongly supported by the holdings include programs in Communication and
Languages, Political Science and History, and Education.
||Clientele Served by the Collections
||Regular clientele include scholars,
faculty, students, South Carolina State University administrators and
staff, donors, journalists, and the general public. Persons
wishing to use collections must register and present identification.
||Priorities and Limitations of the Collections
||All archival collecting activity involves
the evaluation and selection of documentary materials determined to be
of enduring value. Four
specific terms are used to describe levels of collecting activity:
||exhaustive—to collect all of the
documentation relating to a field;
||comprehensive—to collect much of the
documentation relating to a field;
||complementary—to collect at a level that
fills gaps in the existing documentary record and supplements resources
available elsewhere; and
||selective—to collect only minimally.
||Exhaustive, comprehensive, and
complementary collecting support graduate-level research and
scholarship; selective collecting does not.
||Present Collection Strengths:
The holdings are strongest in twentieth century materials relating to
South Carolina State University and the Orangeburg Massacre.
||Present Collecting Levels:
Materials relating to the university and the Orangeburg Massacre are
collected on a comprehensive level.
Photographs and organizational records are collected on a complementary
level. Books are collected on a
||Present Identified Limitations:
The SCSU Historical Collection is weak in resources on the local
African-American community and alumni.
University documentation is incomplete. There are significant gaps in the time
periods covered by the holdings.
||Desired Levels of Collecting:
The SCSU Historical Collection wishes to continue collection on a
comprehensive level materials pertaining to the history of the university and
the Orangeburg Massacre. The SCSU
Historical Collection wishes to collect on a comprehensive level materials
pertaining to the administrative functions of South Carolina State University,
including records generated by University deans, deliberative bodies, and public
relations units. The Historical
Collection wishes to collect on a comprehensive level materials relating to the
history of the local community and alumni, especially those alumni serving in
exemplary roles. The Historical
Collection wishes to continue collecting organizational records and photographs
on a complementary level and books on a selective level.
||Chronological Periods Collected:
The SCSU Historical Collection acquires primarily late-nineteenth and
twentieth century material.
||Forms of Material Collected:
The SCSU Historical Collection accepts documentation in all of the common
modern formats, including photographs, audio-visual materials, and published and
non-published documents. Electronic
records and three-dimensional artifacts are accepted on a limited basis due to
equipment, financial, and space constraints.
||Exclusions: The SCSU
Historical Collection does not collect materials unrelated to the history of the
university or the local community or which does not reflect the experiences of
alumni. Material may also be
unacceptable due to its physical condition.
||The SCSU Historical Collection
frequently cooperates with other repositories, organizations, and other units at
South Carolina State University.
||Under appropriate terms and
conditions, the SCSU Historical Collection shares
resources with other departments and institutions when such sharing is
beneficial to researchers and when material will not be damaged. All such sharing must be in accordance
with the terms of the relevant donor agreement(s). A donor may specify with which
departments or institutions items may be shared and/or that no items may be
shared. Materials may be loaned
temporarily or permanently transferred to another institution. Resources shared may include duplicate
and extraneous materials from collections (if acceptable under the terms of the
donor agreement); copies of materials from collections; hard-copy finding aids;
electronic versions of finding aids, collections, and items; and facilities.
of Deaccessioning Policy
||The SCSU Historical Collection may
deaccession materials that do not reflect its collecting areas, that duplicate
existing holdings, that relate to subjects that are no longer a priority of the
Historical Collection, or that are judged not to be of enduring value. The relevant donor agreement(s) will
determine the disposition of materials in a collection. In general, the options for
deaccessioned material included a) offering material back to the donor or heirs,
b) transferring material to another area in the Miller F. Whittaker Library
(e.g., circulating collection), or c) offering it to another appropriate library
or archival institution (which may be specified in the donor agreement). All disposition of archival materials
will be in accordance with state and federal laws.
Affecting the Collecting Policy and Its Implementation
of Gift: The SCSU Historical
Collection does not accept materials without a legal transfer of title, deed of
gift, or other official acknowledgement.
||Loans and Deposits: Materials
loaned to or deposited with the SCSU Historical Collection are accepted
when the conditions for acceptance are favorable to the Historical
Collection. All such items are covered by a written agreement.
||Closed Collections: The
SCSU Historical Collection does not accept collections that are closed in
perpetuity. Restrictions regarding
access to and use of collections are accepted only when mutually agreeable to
the donor and the Historical Collection.
||Deaccessioning: The SCSU
Historical Collection reserves the right to deaccession any materials within its
holdings, as long as the disposition is in accordance with relevant donor
agreements and state regulations.
||Exhibitions: The SCSU
Historical Collection reserves the right to include unrestricted materials in
exhibitions, in accordance with standard archival principles and practices.
||Revision of Policies: The SCSU
Historical Collection reserves the right to change the preceding
policies as necessary, in accordance with recognized professional
standards and principles of archival management. Revisions will
not, however, revoke previously negotiated donor agreements.
||Procedures for Monitoring Development
and Reviewing Collection Development Guidelines
||This policy will be reviewed at least every
five years for effectiveness and appropriateness. All revisions
will be consistent with professional archival standards and principles
and will not revoke previously negotiated donor agreements.
Back to Miller F.
Whittaker Library home
SCSU Historical Collection Home