Department establishes and administers all procedures relative to the
circulation of library resources. Patrons may check out/return books,
pick up/return Interlibrary Loan (ILL) and PASCAL Delivers materials, and check out
rooms. Lost and Found for the library is also located at the Circulation
Mrs. Barbara H. Gilliard
Supervisor, Circulation Unit - (803) 536-8631 / (803) 536-8645
Library Technical Assistant (Serials/State & Federal Documents)
Circulation Services, Policies, and
All library users must
present proper identification to check-out library materials. Patrons
may check out up to ten (10) books at a time with a loan period of thirty
(30) days. No checking
out materials one-half (1/2) hour before closing on any given day.
SC State Students, Faculty, and Staff
Current SC State University students,
faculty, and staff must have a valid SC State University ID.
Alumni and Retirees Borrowing Card
Alumni and retirees of SC State
University may obtain a library borrowing card by completing a brief
form. After your information is verified, you will be issued a library card by the Circulation staff.
Community Borrowing Card
The library is accessible to the public.
Persons who are not South Carolina State University students, faculty,
staff, alumni, retirees, or librarians in the city of Orangeburg may
obtain the Community Borrowing Card for library privileges:
Upon payment of a non-refundable twenty-five dollars
($25) annual fee to the Cashiers’ Office, Crawford- Zimmerman
Building, second floor.
Present the twenty-five dollars ($25) receipt to the
desk attendant in the Circulation Unit.
When your receipt is presented at the circulation
desk, your Community Borrowing Card will be issued. Card is only
valid for a one (1) year from date of purchase.
Books are due in the library within 30 days of the
check-out date. The due date is also stamped in the back of the
book or on a green slip, which is placed in the pocket of the book
during check-out. A limit of ten (10) books is permitted at a time.
NOTE: If two or more
persons are using the same library card (parent/child,
instructor/student, friends, etc.), the card holder is solely liable for
all materials that are checked-out.
There is a .25 per day charge for each book that is returned to the
library after the due date. Lost book(s) are $75.00 plus a $10.00
processing fee for each item.
ALL charges are payable
to South Carolina State University Cashiers’ Office ONLY.
Statewide Library Borrowing Card
All public institutions of higher education and all independent colleges
in the State affiliated with the South Carolina Independent Colleges and
Universities have committed themselves to implementing the South
Carolina Statewide Library Borrowing Card Agreement. Under the terms of
the agreement, students, faculty, and staff are issued a statewide
borrower card by their institutional library. The terms for lending to
students, faculty, and staff who are borrowing from a library other than
their own institutional library shall be considered by the lending
library. Click here
Participants for a list of schools. If you plan to visit a
participating library, you must stop by the circulation desk in the
Miller F. Whittaker Library or call 803-536-8645 for information.
Students, faculty, and staff at the
University Center of Greenville should contact
Dr.Dunagin in the Media Center.
In House Use of Library Materials
may be read in any area of the library. After usage, books are to be placed
on carrels or book trucks. Users are not to re-shelve any material. Library
personnel will return all books to their proper location. A mis-shelved
book is a lost book.
Item Loan (Book Check Out) Procedure
Obtain the call number for
desired book(s) from the online catalog
Check the Library's Stack Directory
(Reference Area) to determine the floor location of the book(s)
Pull book(s) from shelves
Take book(s) to the
circulation desk (lobby) for charging
Present a SC State University or
Community Patrons Borrowing Card (ID) to desk attendant
No checking out materials one-half (1/2) hour before closing
on any given day.
Item Loan Period
Library materials are loaned
(checked out) for a period of
thirty (30) days. The due date is stamped on the Date Due Slip in the
back of the book. No renewals on books.
The library staff emails borrowers
notices, but it is the borrower's responsibility to know when books are due
and to return them on time.
Fines, and Fees
The Circulation staff sends
borrowers two overdue notices, but it is the borrower's responsibility to
know when books are due and to return them on time.
Notices will be sent
before a patron is charged for a book. The first notice will be sent ten
(10) days after the due date, and the final notice will be sent thirty (30)
days after the due date. Any
material more than 30 days past the overdue date is considered lost.
A $.25 cents per day fine is
imposed on books returned late. If a book is lost or destroyed by a
borrower, the borrower will pay $75.00 plus a $10.00 non-refundable
processing fee. If
parts of a set are missing, the borrower must pay to replace the entire set
at the current price of the set. The borrower may retain remaining parts of
and staff are not required to pay fines. If the book is lost, faculty and
staff must pay the actual cost of the book.
When a borrower incurs fines
and fees, the borrower will
receive an invoice to pay with Cashiers' Office. Upon payment at the
Cashiers' Office, the borrower must get a receipt to present at the
Circulation Desk to clear the fines from the borrower's account and restore
Loss of Borrowing Privileges
A borrower's right to borrow library
materials will be suspended when they have 10 or more overdue books, or owe
$5.00 in fines for books returned or owe $10.00 for books not returned.
Faculty may withdraw books from circulation or photocopy materials from
other sources that are required for course assignments or recommended for
supplementary study. These materials may be placed on reserve at the
circulation desk. Copyright guidelines are adhered to for photocopied
To Use Faculty Reserve
Books and materials
that faculty have on reserve are shelved
behind the circulation desk
Ask for the
Instructor's Reserve List if
you do not have the call number and/or title of the desired reserved
State University Borrowing Card or ID.
This card will be held with the Reserve Card until material(s) is returned
to the desk attendant. Sign the reserve card
legibly and EXACTLY as it is on your borrowing card or ID.
Desk attendant will then pull the reserve
Reserve books are checked out
according to instructor's specifications. Fines are
one dollar ($1.00) an hour
for the return of late reserve materials.
Special Collection (Spec. C.) books are housed
on the first floor and are retrieved through the circulation desk
attendants. All Special Collection books are to be used in house.
Interlibrary Loan (ILL)
Interlibrary Loan is a
service that allows faculty, staff, student, and community patrons to borrow
information from another library when the information is not available or
accessible in the Miller F. Whittaker Library.
The library is a member of
Lyrasis, a regional membership organization of libraries, and has access to
other regional networks through cooperative library activities with OCLC,
Inc. (Online Computer Library Center). These alliances give users access to
more than 75,000 libraries of all types in 112 countries and territories for
interlibrary loans. Additional periodical resources can be accessed from
University Microfilms, Inc. (UMI) Article Clearinghouse.
What items are
Items not owned by the Miller F. Whittaker Library are borrowed from
other participating OCLC libraries and periodical sources. These include
but are not limited to:
Who can utilize
the ILL services?
How long will it
It takes as long as 3-5 working days to initiate, receive, process, and
disseminate an interlibrary loan item to a user for in-state borrowing.
Out-of-state borrowing takes 5-15 working days.
The library cannot guarantee an exact date for receipt of materials.
When your requests are received, processed, and ready for circulation,
the ILL staff will notify you by phone/e-mail. If you cannot be reached
by phone a written notification will be sent.
Some interlibrary loan items can be renewed. You may call in to renew or
come in person.
How much will it
Most interlibrary loans do not incur fees. However, in some cases,
the lending library may have a fee for borrowing. Express, same day, and
special delivery services are more expensive. Requesting patrons
will be notified of any costs prior to the process of the request as the
patron is responsible for any interlibrary loan cost incurred.
Community Higher Education Council
Students, faculty, and staff at South
Carolina State University,
Technical College, have access to library holdings from each others
collections. As part of the Alliance 2020 project, agreements have been
formalized to allow access to borrow books and journals in these
libraries. In each library, photocopies may be made for a small charge;
however, borrowing privileges vary among institutions.
Distance Education Students
ILL restrictions will
apply to students using the Center as to other participating ILL
libraries regarding the loan of certain materials from the Whittaker
Library to include: 1) restrictions on reference materials (i.e. will
provide photocopy); 2) loan of current dissertations (i.e., must be at
least ten years old); and 3) the in-house use of some microfilm.
Delivers is South Carolina's virtual academic library.
It enables students and faculty at SC's institutions of higher learning
to request books from any academic library in the state and receive
those books at their home institution in just a few business days.
To submit a PASCAL Delivers request, click on the PASCAL Delivers link
above, search the PASCALCAT statewide online catalog system, click on
"Request This Item" once you find the material you need, choose SC State
University from the list of affiliated institutions and type in your
name and SC State University id number. If you receive an error
message once you have completed this process, contact the Circulation
Desk at 803-536-8645 to make sure your name and SC State id number are
correctly in the Circulation system.
Monday - Friday 8:30 a.m. - 12.30 p.m. and 1:30 p.m. - 4:30 p.m.
ILL Request Form:
You may use the
Interlibrary Loan Request Form to submit your request online. Once your
online request is submitted, you will receive a message confirming that
it was received and is currently being processed. If you are requesting a book, remember to
check the PASCALCat statewide online catalog system first. Please
fill out the ILL Request Form completely.